Keeping your organization's data secure

Keeping your organization's data secure

Posted 01/16/2009 - 11:34 by David Schnardthorst

Do you have access to sensitive information within your organization?  What would happen if the information you have access to were to get outside of your company?  Well, if you have access to this data, then you also have the responsibility of protecting this data.  So here are some tips for safeguarding this information:

  1. Adhere to your organization's Data Management Policy.
  2. Do not send un-encrypted sensitive data via email. Email messages can be intercepted by third parties and/or mistakenly sent to the wrong address.
  3. Never download or copy sensitive data to your home computer
  4. Never store un-encrypted sensitive data on a portable device
  5. Protect printed sensitive data. Store sensitive data in locked desk, drawer or cabinet. Don’t leave unattended sensitive data on copier, FAX or printer. Shred sensitive data that need to be disposed. A Cross-Cut Diamond Shredder is the recommended method as it makes it extremely difficult to put the pieces back together again.
  6. Avoid social engineers who try to get you to share sensitive information over the phone or by other means. (See Avoiding the Pitfall's of Social Engineers)
  7. Lock your computer when you are away from it.  Even if you only step away from your computer for a few minutes, it's enough time for someone else to destroy or corrupt your information.

These tips are easy to implement, and when implemented consistently you will reduce the ability for data to fall into the wrong hands.

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